You have probably heard it referred to by many names, such as the DOT Audit, the FMCSA Safety Audit, and the US DOT Safety Audit. These names are all used to describe a Compliance Review. A compliance review is used to determine a motor carrier’s safety fitness. As part of the compliance review, a Federal or State Safety Investigator will complete an on-site examination of your operations.
There are many DOT Audit requirements and it covers a broad range of topics, including:
- A driver’s hours of service
- Vehicle maintenance and inspection
- Driver qualification files
- Drug and alcohol testing
- Commercial driver license requirements
- Financial responsibility
- Hazardous material (if applicable)
- Commercial/economic regulations (if applicable)
- Safety management controls
- Operational performance
- U.S. regulatory compliance.
FMCSA’s Division Offices and/or State Offices are responsible for calling the carrier to schedule a mutually agreeable time and location for conducting the DOT Safety Audit. When the inspector calls to schedule your compliance review, they will generally schedule the visit within 2 to 14 days.
When is a Compliance Review Required?
There are many reasons DOT Audits may be required, one of the most common reasons is poor CSA BASIC Scores. Other reasons include: a carrier’s request to change a safety rating, a major accident, an investigation of potential safety regulations violations, a complaint investigation, or other evidence of safety violations.
How to Prepare for a Review
DOT Audit preparation is critical. We have a proven system that is an easy-to-follow DOT Audit Checklist that has nine folders, including a folder with everything you need for your driver qualification files. This folder system will ensure you have all the required documentation organized and ready for your DOT Safety Audit. We offer two options to help prepare you for the review. The first option is full-service, and the second option is do-it-yourself.
Our Do-It-Yourself Package
Our DOT Audit Assistance Package includes nine folders with instructions printed on them detailing what each folder must contain. You will also be able to download 13 other files and forms, including an employment application, that help you capture all information required in a DOT Safety Audit. Additionally, we will provide a 67-page guide that contains all of the information you need to prepare for the audit. Still running into trouble? You’re not alone, and you can always give us a call. We’ll do our best to help! If you follow the guide and our folder system, you will have no trouble passing the audit. So far, our clients have a 100% pass rate when using our folders, as long as their logs and maintenance files are in order.
Progressive Reporting Agency will help you prepare for and pass your Compliance Review. Call us today at (866) 736-6507 and let’s get started preparing for your review.